How To Plan A Productive Offsite?

A team building offsite is an amazing opportunity for the team to promote new and sustainable ways of communication and collaboration, which leads to overall enhanced work performance and betterment of the team’s dynamic. It fosters creativity and supports innovation, the combination of which is vital to a company’s success. With the right planning and execution, an offsite event can have enduring benefits in the team’s overall output.

Here are a few things to keep in mind while planning an efficient offsite that delivers results:

  1. Clarify your objectives:

    The first step to plan an effective offsite is to make sure that the employees, leaders, and organising team are clear regarding the purpose of the offsite. Be clear about your goals and try to create an agenda that resonates with these goals.

  2. Make sure each participant is invested:

    It goes without saying that a great facilitator nurtures engagement before, during, and after the offsite. Make sure to check in with each participant to find out what his or her expectations of the day are and ensure the activities that are aligned with the goals. If possible, provide them with opportunities where they can play a lead role in a particular session. Bringing out the best in them is the point of focus here. This can lead to a boost in confidence and enhanced performance in their activities.

  3. Lay stress on ground rules:

    Another thing to make sure is that everyone knows the offsite is a safe space where people can efficiently raise their voice and constructively challenge each other. It will prove to be helpful to pledge confidentiality, meaning whatever is said in the offsite stays between you and your team alone.

  4. Plan team building activities:

    Planning team building activities is crucial – there is no other way around it. After completing such activities, employees better understand each other’s strengths and weaknesses, which leads them to work even better together, which is vital to your company’s success. The activity can be as simple as cooking a meal together and having it together as a group. It builds a sense of interdependence and provokes deeper understanding of one another. There are numerous other team-building activities that you can incorporate in your offsite.

  5. Focus each session on problem solving:

    It is vital to make the time spent off site to be worthwhile. The focus of any offsite event is to get people to exchange ideas in constructive ways and invoke creative thinking that results from it.

Assign a specific person or a group to take ownership of documenting the ideas and brainstorming that happens throughout the event. When the offsite is over, sit with your team, share what they accomplished and collect their feedback. This will enable you to get a better understanding of what was effective during the offsite and how it can be improved in the future.

Wondering what to avoid in your team offsite event? Check this out!

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